Real Time Community Elections Simple Communications Processes: (as-needed)

• Full Processes:
  •  http://wctc.titanpad.com/CommunityElectionsSimpleCompletionRealTimeCommunicationsProcesses
    
    

Sub-Process 0: The  first step is to just decide what you want to do.  There are a few  options, a simple chat window, (aleady set up with your pads :),   Have a  audio conference call, a online hangout, audio skype, or some other  online communication system?  Also you can just choose to do a simple  work session, and just focus on coordinating multiple peopel working on  the election closure process.  In this context, you would just update  the message for the internal email to other volunteers.

• If you don't want to decide yourself, you can do a quick poll for those involved, and ask them what they want to do.
• If  your not sure we would recomend a conference call also linked with the  chat window in the pad.  This give the most options for people to  communicate well.  Additionally anyone can connect anywhere in the world  to for free, to "Free Conference Call  HD" with skype.  So we will use  that service, for our template, but it could be easier for you just sto  set up a online hangout or directly skype with a group, its up to you.
• Just make sure that you include the call in process with your messaging which is included in the tempalte message pad.  
• Also make sure you make a notes pad, that is linked to the session pad you created earlier.
  
  

Sub-Process 1: Community Elections Simple Completion Real-Time communications initation Process (5min-.5h):  

• Full Processhttp://wctc.titanpad.com/CESCRTCIP
• Since  you already informed everyone about the real-time call in your  notification, you just have to initiate the call itself.  When your  ready to start your real-time meeting, you just log into the conference  call using the moderator code.  
• Once your on, you can start the recording by pressing #9???? on your phone.
  
  
  
  

Sub-Process 2: Community Elections Simple Completion Real-Time Communications Processes: (5min-1h):  

• Full Process: http://wctc.titanpad.com/CESCRTCP
• When everyone is on, follow a minor structure, but it is also ok to just talk informally.
• Here is a simple set up structure
• 1. Choose a note taker who can doccument the disscussion on the pad.
• 2. Allow everyone to introduce themselves
• 3. Let people vote and disscuss ideas
• 4.   Then when the disscussion has died down, you can ask everyone who does   not want to help with the work of tabulating votes, and doing  messaging  and social media posts to check out and leave the call. (or  they can go into a side room by pressing xx??)  Then the people  who are  left can split up the work to focus on closing the election and   launching the next one using social media.
• Again  if you did want to just do the work session, and not invite anyone from  the public to the real-time meeting, then you should only announce it  on the internal volunteer email list.  But it is fun engaging the public  on disscussing the ideas we are voting on, and this can even lead to  the begining of organizing and coordinating idea campaigns which is a  lot of fun and the whole point of the elections in the first place.   Also this is a good way to recruit volunteers.
• After everything is done, or you just run out of time, make sure that everyone gets a chance to say buy or check out.
  
  

Sub Process 3: Community Elections Simple Completion Real-Time Documentation Reporting processes (.25-.5h):  

• Full Process: http://wctc.titanpad.com/CESCRTDRP
• Once the real-time meeting is over.  You are going to want to stop the recording by pressing #9, or just hainging up. 
• Double  check to make sure the notes were linked to the session pad that you  made at the begining. If you have the time, you can also write a brief  summary of the real-time session and include this in the update to the  internal email list.
• all done :)