CLN Leadership Council Messaging Pad:
1st Email:
Email to Leadership Council,
Hi ^fname^
I am writing you to introduce the Community Life Network polices for Sponsored Projects as applicable to _______**** name of project(s)******_______. We have been working for many years to get these policies all documented in one place as an easy guide to better support your project as well as the umbrella non-profit overall. The attached documents are meant as a reference guide to use as needed depending on where you are in the cycle of your projects activities. It could take months or even years before we expect everyone to be up to date, understanding and accomplish all of these policies and protocols, and we will be helping you through the process the whole way.
Your welcome to read though the policy packets now, but this email is intended to give you a summary of the necessary steps that you should complete now, as we begin to implement integration of these policies into our Sponsored Projects. All the policy details can be integrated overtime in sync with your existing on-going program activities, and we are confident these policies will not hinder you, but instead uplift and support your project or programs success and accomplishments.
Here is a brief summary of the two policy packets attached and link to this email:
Top Legal Requirements for CLN Fiscally Sponsored Projects:
This packet details the Top Legal Requirements that every Sponsored Project MUST complete in order for us to ensure that we can keep our non-profit tax-exempt status. If you do not complete these requirements on an annual basis, we will have to end your projects sponsorship or risk loosing the non-profit status for all of the projects under our umbrella, and future ones that we hope to support. Luckily these legal requirements are not that complicated, and you are not on you own to complete them. We are all here to help each other make sure that we can learn and accomplish the required tasks needed to keep our non-profit status. If you are busy and overwhelmed right now, don't worry about all this information, just do what is asked within this email, and we will guide you overtime to accomplish all the required tasks by the end of the year.
Link to Packet Online:
Other Most Important CLN Policies and Protocols:
In this packet we detail the other most important policies and protocols that your sponsored project needs to accomplish to support the umbrella non-profit to keep its non-profit status, and to engage in our collective community that we all rely on. If you do not accomplish some of these policies, it will not result in risking the loss of our non-profit status, but it will be more difficult for us to track and report the information needed to ensure our legal standing as a non-profit, or worse yet, to loose credibility in the non-profit sector. So the protocols are still mandatory, just not urgently essential. If you have not yet accomplished the Top Legal Requirements, you should not bother attempting the other most important policies and protocols, just focus on the legal requirements first. It could take months if not years to slowly incorporate these protocols and processes into your projects operations, and we are here to help each other do this so the process is beneficial to everyone.
Link to Packet Online:
We feel that the best way to encourage you to apply these policies and protocols, is to show them by example. So the first step to helping us all begin the process of implementing these policies, is for us increase communication and collaboration together as a collective umbrella non-profit organization. We have been planing within our internal structure to create what we call the "CLN Leadership Council" and this is the perfect opportunity to initiate the council and help each other to ensure the security and long term continuity of our non-profit status.
The Leadership Council is simply made up of at least one representative from each Sponsored Project. Everyone who is part of your projects "Leadership Committee" should be invited to participate in the CLN Leadership Council, but only one representative is required. Participating in the Leadership Council will not be a lot of work, and our intention is that it will actually decrease your workload because we will all be helping each other accomplish the tasks that we are required to do for each project.
The Leadership Council currently is not intended to have regularly scheduled conference calls, and only needs to meet in real-time on an as needed basis. Most of the communication and decision-making will take place though emails and online voting.
So the first step is to make sure everyone gets on the Leadership Council Email List. This email list will be a public list, but only people who have been appointed by their projects to be representatives will be allowed to post. You can just click this link to subscribe: http://groups.google.com/group/CLNleadershipCouncil
In addition to basic email communication, we also feel that to start us out correctly we should go ahead and schedule a one time conference call so that we can all check-in with each other and be able to collectively ask questions. For now this would be a one-time thing, and will give us the chance to learn a bit more about CLN policies an protocols. Here is the link to start scheduling the first CLN Leadership Council conference call:
(will add link soon...)
Well that is it for now, so we hope you will be excited about connecting and collaborating as a team to support and assist each other.
Take care,
Mellisa Vo
Jay Blas Jacob Cabrera
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Hi ^fname^
We are excited to introduce the Community Life Network’s (CLN) Polices as applicable to your Fiscally Sponsored Project (FSP), <insert FSP name>. A long-term undertaking, we have finally consolidated all policies into a single document for you to reference throughout the cycle of your program activities. Though it will take time to integrate the policies into your operations, we are here to assist 100% along the way. We are confident the policies will uplift and support your project’s continual and future success.
Attached Document Overview
· Legal Requirements (mandatory): These policies must be fulfilled annually to maintain your fiscal sponsorship as well as our non-profit status for all projects under our umbrella, and future ones we hope to support. Luckily, these legal requirements are simple and we are here to help.
· CLN Policies (mandatory): Internal policies that build a framework for an interconnected community and help us track and report information needed to ensure our legal standing.
· CLN Guidelines (optional): Highly encouraged processes and systems.
Leadership Council
As we begin to integrate these policies, we feel this is a perfect opportunity to initiate the “Leadership Council" to increase communication and collaboration among FSPs as a collective umbrella non-profit organization. The Leadership Council includes at least one representative from each FSP. Our intention is that participating in the Leadership Council will actually decrease your workload because of group collaboration towards harmonizing goals. The Leadership Council meets via conference calls on an as-needed basis and does not have scheduled meetings. Most communication and decision-making will occur via emails and online voting.
Next Steps
· Step 1: Appoint a Representative for the Leadership Council.
· Step 2: Join the Leadership Council Email List. Though this email list is public, only Leadership Council representatives are allowed to post. Subscribe here: http://groups.google.com/group/CLNleadershipCouncil
· Step 2: Join the first Leadership Council Conference Call. We feel that a conference call would be a great start! It would be a space to check-in, share our projects, learn about other FSP, and discuss CLN policies. Scheduling conference Call Links: https://docs.google.com/spreadsheet/viewform?formkey=dExBSzluSEUwYnoyVTdoRV9vY3Z1SFE6MA
http://when2meet.com/?1825506-W5ipT
If you’re busy, don't read the 10-page document now. We simply ask that you focus on the legal requirements on pages 3-6. We hope you will be excited about connecting and collaborating as a team. That’s it for now!
Take care,
Jay Blas Jacob Cabrera and Melissa Vo